Data Protection

Trinity College London takes seriously its security obligations in respect of your personal data under the Data Protection legislation in order to prevent unauthorised access to, or alteration or destruction of personal data in our possession.

We will endeavour to take all reasonable steps to protect your personal information. All the personal information we collect is stored securely.

For further details please see the following:

Privacy statements for exam candidates

Data Retention

We retain personal data specifically for the purposes for which you provided it to us. For further details please see the following:

Right of Access

Where you have provided us with your personal data you have a right to be given a copy of your personal data in accordance with section 94 of the Data Protection Act 2018, subject to certain exceptions.

To request a copy of your personal data please complete a Data Subject Access Request Form and send it to:

The Data Protection Officer, Trinity College London

For further details please see the following:

Right of Rectification or Erasure 

If we hold incorrect information about you which was originally submitted by you, you have the right to have the data amended. You also have the right to have any information you have provided to us erased. You have a right to request rectification and/or erasure by writing to:

The Data Protection Officer, Trinity College London

This request must be accompanied by:

  • proof of your name and address; and
  • a description of the specific personal data you wish rectified.

If you request erasure of your personal data all your data will be erased subject to the following important notice:

We are not required to rectify or erase your data where to do so would prevent you from meeting your contractual obligations to us or where we are required to process (including retaining) your personal data for a lawful purpose in accordance with Data Protection legislation.

Right to request a data transfer

You have a right to request that your personal data is transferred to a third party of your choice by putting your requesting in writing to:

The Data Protection Officer, Trinity College London

Complaints regarding the processing of your personal data

Complaints are dealt with in accordance with our Personal Data Complaints Procedure.

General Data Protection enquiries

All other enquiries relating to Data Protection should be directed to:

The Data Protection Officer, Trinity College London


Registered Exam Centres

Personal data is normally collected and uploaded on behalf of candidates by Registered Exam Centres (‘RECs’) onto Trinity’s online booking platform, Trinity Online.

RECs may also collect candidates’ personal data for their own purposes – for example, if they also provide teaching. Trinity collects, processes and stores personal data for the purposes of delivering its exams and assessments.

For further information on how and why Trinity collects, stores and processes personal data, please refer to our Data Protection PolicyPrivacy statement for our websites and Data Retention Policy.

Accordingly, we believe that both RECs and Trinity can be considered as data controllers under data protection legislation – a status that was already reflected in our agreements with centres that pre-date 25 May 2018 (the date the General Data Protection Regulation (EU) 2016/679 came into effect) and is reflected in centre agreements issued after that date.

Closed Circuit Television (CCTV) policy for SELT centres

This policy outlines why we use CCTV, how we will use CCTV and how we will process data recorded by CCTV cameras to ensure we are compliant with data protection law and best practice.

All Trinity policies

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